HOA Operations on Autopilot

Karen automates compliance monitoring, resident communications, meeting management, and governance workflows—so your board can focus on community, not administration.

Never Miss a Violation. Never Chase a Reminder.

Karen monitors your community 24/7, flags violations automatically, and sends tiered reminders—from friendly nudges to formal notices to board escalations.

🔍 Automated Detection

  • ✓ Upload violation photos via mobile app (board members, security, maintenance staff)
  • ✓ Resident reporting portal (neighbors flag issues, Karen triages/deduplicates)
  • ✓ Future: Camera integration (license plate recognition, lawn analysis via computer vision)

💬 Tiered Reminder System

  • ✓ Friendly first reminder (conversational, helpful tone)
  • ✓ Formal second reminder (official language, CC&R citation)
  • ✓ Escalation to board (full context: history, photos, resident responses)

⚙️ Customizable Escalation Rules

  • ✓ Set reminder timelines per violation type (3-day grace for trash bins, 7-day for lawn maintenance)
  • ✓ Adjust tone preferences (friendly-only for first-timers, formal for repeat offenders)
  • ✓ Define board approval thresholds (auto-escalate after X reminders, or board review required)

📊 Complete Audit Trail

  • ✓ Legal-grade documentation: timestamps, photo evidence, communication history
  • ✓ Exportable for hearings, lawsuits, board transitions (PDF, CSV)
  • ✓ Searchable history ("Show me all violations at [address] in past 2 years")

Karen Takes the Heat. You Stay Neutral.

Board members deflect unpopular enforcement to automated systems, reducing personal conflict while maintaining consistent standards.

❌ Traditional Enforcement (Manual)

  • • Board member sends violation notice → Resident perceives personal attack
  • • "Why are you targeting me?" → Neighbor resentment, social awkwardness
  • • Inconsistent enforcement → Accusations of favoritism
  • • Board members burn out from conflict → High turnover

✅ Karen Enforcement (Automated)

  • • Karen sends violation notice → Impersonal, consistent message
  • • "It's not me, Karen flagged it" → Board member deflects to system
  • • Consistent enforcement → Reduced favoritism claims
  • • Board members avoid personal conflict → Longer tenure, better morale

"I used to dread running into neighbors who got violation notices. Now I just say, 'Karen handles compliance—take it up with her if you disagree with the rule.' Neighbors roll their eyes at 'Karen,' not at me."

— Real Board Member

Reach Every Resident. Track Every Response.

Unified communications platform for announcements, campaigns, and resident engagement.

📢 Resident Announcements

  • • Email and SMS campaigns
  • • Portal integration
  • • Response tracking

📬 Campaign Management

  • • Newsletter templates
  • • Event invitations
  • • Emergency alerts

💼 Unified Inbox

  • • Centralized communications
  • • Auto-categorization
  • • Assign to board members

Choose Your Starting Point

Whether you need end-to-end operations management, a solution to one urgent pain point, or compliance protection—Karen adapts to your board's needs.

🎯 Board Command Center

Full Platform

Replace 5 logins with 1. Unified dashboard for invoices, meetings, compliance, and documents.

  • ✓ One place to run your entire board
  • ✓ AI-generated meeting minutes
  • ✓ Know every deadline before it's due
  • ✓ Mobile-friendly approval workflows
See full platform demo →

⚡ Invoice Approval Fix

Single Pain Point

Cut invoice approval time from 6 hours to 30 minutes with AI verification and mobile approval.

  • ✓ 70 invoices reviewed in 30 min (not 6 hours)
  • ✓ AI catches duplicate invoices automatically
  • ✓ Approve from your phone between meetings
  • ✓ Full audit trail for every payment
See invoice workflow →

🛡️ Compliance Shield

Fear/Liability Protection

Track every Davis-Stirling deadline and generate required documents to protect your board from personal liability.

  • ✓ 12+ annual deadlines tracked automatically
  • ✓ Board members protected from personal liability
  • ✓ Auto-generated compliance documents
  • ✓ Free compliance audit in 5 minutes
Check compliance score →

Run Board Meetings Like a Pro

Meeting agendas, online voting, resolution tracking, and document management—all in one place.

📋 Meeting Agendas

  • ✓ Templates for annual meetings, board meetings, special sessions
  • ✓ Auto-populate from Karen data (open violations, pending approvals)
  • ✓ Distribute to board + residents (email, portal, print-ready PDF)

🗳️ Online Voting

  • ✓ Create ballots (yes/no, multiple choice, ranked choice)
  • ✓ Distribute via email/portal (secure link, one vote per resident)
  • ✓ Real-time results with participation tracking

📝 Resolution Tracking

  • ✓ Document board decisions (policy changes, exception approvals)
  • ✓ Link to violations (show which violations triggered policy review)
  • ✓ Searchable archive for past decisions

📚 Document Library

  • ✓ Store CC&Rs, bylaws, meeting minutes, financials
  • ✓ Version control (track changes over time)
  • ✓ Searchable with access control

Ready to Put Your HOA on Autopilot?

Start your free trial today—no credit card required, set up in 30 minutes.